Exhibitor Opportunities

Phoenix, June 24-27, 2025

Welcome!

Showcase your services and products to an anticipated 300+ media professionals and decision makers who are looking for solutions.

We are offering exciting new events this year that will help you build and nurture relationships with conference attendees.

Exhibitor Information

Showcase your services and products to an anticipated 300+ media professionals and decision makers who are looking for solutions.

Our Exhibit Area is the hub of activity, strategically designed to facilitate valuable connections. Enjoy the buzz during receptions, coffee breaks, daily prize giveaways, and more, ensuring ample opportunities for meaningful engagement.

    • Early Bird Exhibitor Rate through March 7, 2025: $849

    • Through April 25, 2025: $999

    • One 8’x10’ booth space – One skirted table, two chairs and a wastebasket.

    • One registration to attend all workshop sessions (Primary Attendee).

    • Company listing in the onsite conference program.

    • Single-page flyer or small giveaway in attendee packets.

    • Access to pre-conference and post-conference attendee emails.

    • Meals and Additional Attendee badges available for purchase on registration form.

  • Click here for floor plan.

  • Please contact Rob DeFrancesco, Executive Director of the Catholic Media Association, at rdefrancesco@catholicmediaassociation.org or (312) 380-6789.

Things to Know

When
June 24-27, 2025

Where
Renaissance Phoenix Downtown Hotel
100 N 1st St
Phoenix, AZ 85004

Hotel Information

  • Online reservations

  • Reservation by phone: (602) 333-0000

  • Room rate: $189.00 / night

  • Cutoff date: May 20, 2025 or until room block is full.

Need help? If you have questions about CMC 2025 room reservations, please contact Terry Wessels at twessels@catholicmediaassociation.org.

Important Dates and Times for Exhibitors

  • Early Bird Exhibitor Registration Deadline: March 7, 2025

  • Standard Exhibitor Registration Deadline: April 25, 2025

  • Final Booth Payment: May 30, 2025

  • Move-In Date: Tuesday, June 24, Noon-5 p.m.

  • Move-Out Date: Friday, June 27, after 2 p.m.

  • Exhibiting Dates: June 25-27, 2025

Exhibit Times:

  • Wednesday, 7 a.m.-4:30 p.m.

  • Thursday, 7 a.m.-4:30 p.m.

  • Friday, 7 a.m.-2 p.m.

CMC Sponsors and Exhibitors must provide a Certificate of Liability Insurance listing the Catholic Media Association as an additional insured.

Important Dates

  1. Deadlines

    1. Exhibitor Registration and Conference Program Space Reservation Deadline: April 25, 2025

    2. Payment and Materials Deadline: May 2, 2025

  2. Cancellation Policy

    1. All cancellations must be sent in writing.

    2. Cancellations received by April 24, 2025 (60 days prior to the conference) are subject to a 15% processing fee.

    3. Cancellations received between April 25 and May 24, 2025 (59-30 days prior to conference) receive 50% refund.

    4. No refunds are issued after May 24, 2025 (within 30 days of the conference).

  3. Set-up and Teardown Dates

    1. All exhibit set-up completed by 5:00 pm, Tuesday, June 24.

    2. Exhibit teardown begins at 2:00 pm, Friday, June 27.

Exhibiting Terms and Conditions

  1. Two or more organizations may not exhibit in a single booth space without prior arrangements made with CMA Management.

  2. Exhibits must not project beyond space allotted, must not obstruct the view of or interfere with traffic to the exhibits of others.

  3. All exhibit materials must comply with fire and facility regulations.

  4. Exhibitors may not deface any facility property.

  5. Music or sound effects from a booth must not adversely affect the operation of another booth.

  6. Exhibitors assume responsibility for and agree to indemnify and defend the CMA, the hotel and or conference property, their respective employees and agents against any claim or expenses arising out of the exhibition premises.

  7. No Liability for loss or damage: CMA does not assume any responsibility whatsoever for any loss or damage suffered or incurred by any Exhibitor with respect to any personal or company-owned property – all of which shall be the sole responsibility of each Exhibitor. 

    1. Exhibitors carry their own insurance for their conference exhibit.

  8. The CMA Executive Director (ED) in conjunction with the CMA Board of Directors (BOD) determines the eligibility of any company or product for exhibition. The ED and BOD may prohibit installation or request removal of any promotion that is not in keeping with the character or purpose of the event.

  9. Any representatives who fail to observe the conditions of this contract or who, in the opinion of the CMA, conduct themselves unethically, may be dismissed from the exhibit area without a refund of booth fees.

  10. CMA does not assume any obligation or responsibility to safeguard any Exhibitor’s company-owned or personal property while at the conference. Each Exhibitor acknowledges that the Exhibitor shall be solely responsible for the protection of all such property.

  11. CMA has no duty whatsoever concerning the protection of the property of the Exhibitors, which shall at all times remain in the sole possession and custody of each Exhibitor and be the sole responsibility of each Exhibitor.

  12. These guidelines are subject to change at the sole discretion of the CMA.